Staff & Contacts
Main Office Phone: 214-670-7702 Adam McGough Chief of Staff Phone: 214-670-7894 Amanda Sanchez Coordinator/
Media Request
Phone: 214-671-8257 Brenda Allen Council Secretary/ Ceremonial Office Phone: 214-670-3301 Scheduling Team Meeting & Event Requests Phone: 214-670-3958
Official Postings

Office of the Mayor

Ceremonial Office

Proclamations, Special Recognitions and Letters

Ceremonial Items are issued by the Office of the Mayor to recognize the importance of a community event, significant achievements by a community member, or to signal Dallas’ role in significant national events. Ceremonial Items must have a specific connection to Dallas, such as highlighting an event taking place in Dallas or honoring a Dallas resident.

Prior to submitting your request, please review the guidelines carefully to ensure that you are requesting the correct item and meet all the requirements. All requests must be made in writing through this website, by email or fax. Requestors are asked to provide draft language for the ceremonial items and samples can be found below. Ceremonial items requested at least one month in advance have the best chance of being completed and provided to the requestor by a specific date.

Office of the Mayor
1500 Marilla, Room 5EN
Dallas, TX 75201
Phone: 214-670-3301
Fax: 214-670-0646

Questions? Contact the Mayor's Office.


A proclamation is a formal declaration of a day/week/month in honor of a special event.
Sample Proclamation (pdf)
Submit Request

To prepare a proclamation, the Office of Mayor will need information regarding the event, organization or person for whom the proclamation will be given.

Special Recognitions

A special recognition is a formal document that extends recognition to a person or organization for an accomplishment or contribution to show appreciation for outstanding citizenry in the city of Dallas.

Submit Request


A letter of greeting or congratulations will be issued for souvenir booklets, conferences, conventions, and seminars or a significant anniversary, birthday, reunion or event.

The information needed is the appropriate title of event, the date, a brief history of the organization or event and any other pertinent information.
Sample Special Letter (pdf)
Submit Request

Office Location
Dallas City Hall 1500 Marilla Street Room 5EN Dallas, TX 75201 Email Fax: 214-670-0646

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