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Certified Copies

OUR OFFICE IS CLOSED FOR ALL WALK-INS

NUESTRA OFICINA ESTÁ CERRADA PARA TODOS EN PERSONA

Birth and death certificates available BY APPOINTMENT ONLY.

Actas de nacimiento y defunción disponible SOLO POR CITA.

vitalinfo@dallascityhall.com

214-670-3248

For an appointment please email.

Para una cita por favor envíe un correo electrónico.

How to Apply for a Certified Copy

  • Apply in person at J. Erik Jonsson Library, Vital Statistics, 1515 Young St., Dallas TX, 75201
  • Apply by regular mail
  • Apply by overnight mail (send request overnight with prepaid overnight envelope)
  • Apply online at VitalChek

For your convenience, you can request your certificate through VitalChek at vitalchek.com or by phone at 800-255-2414.  An additional fee is charged by VitalChek for using this service, and all major credit cards are accepted, including American Express, Discover, MasterCard or Visa. 

Apply for Certified Copies by Regular Mail

Regular mail is processed within 5 business days of receipt by our office. Regular mail is mailed to the customer via U.S. Postal Services.  Provide the following for mail-in request processing:

  • Print a copy of the application:
  • Complete the application and notarized proof of identification section at the bottom of the application
  • Make a copy of the qualified applicant's identification
  • Include payment, money order/cashier's check, (for business) business check
  • Payments are payable to "City of Dallas"
  • Mail the documentation (signed application, notarized proof of identification, copy of valid identification, fees and other documentation if needed) to:

    City of Dallas Vital Statistics, 1515 Young St. , Dallas, Texas, 75201

Apply for Certified Copies by Overnight Mail 

Overnight mail is processed on the business day of receipt by our office. Overnight mail is mailed to the customer via overnight courier. Customer must provide a prepaid overnight envelope along with the following mail-in request processing:

  • Print a copy of the application:
  • Complete the application and notarized proof of identification section at the bottom of the application
  • Make a copy of the qualified applicant's valid identification
  • Include payment, money order/cashier's check, (for business) business check
  • Payments are payable to "City of Dallas"
  • Mail the documentation (signed application, notarized proof of identification, copy of valid identification, fees, and other documentation if needed) to:

    City of Dallas Vital Statistics, 1515 Young St., Dallas, Texas, 75201

Identifications Requirements:  See Section 181.28 of the Texas Administrative Code for a complete list of acceptable forms of identification. 

Notice to Attorneys - Required Documentation

(Legal documents will be reviewed by COD/City Attorney's Office which may delay request up to 48 hours after submission)

  1. Valid bar card
  2. Valid personal identification w/picture
  3. Letter on company stationery stating the purpose of the request or Legal documentation (court orders; subpoenas)
  4. Completed vital statistics application for certified document
    1. ENGLISH APPLICATION.pdf  SPANISH APPLICATION.pdf

Third Party Applicants - Required Documentation

  1. Documentation linking you or your agency to tangible reason for requesting certified document (partial listing):
    1. Legal documents such as contracts, court rulings
    2. Bank statements, deeds, titles showing joint ownership
    3. Notarized letter from qualified applicant with a copy of their valid picture identification requesting that you received the certified document for them
    4. Business letter on company stationery with a copy of documentation linking individual to your agency, i.e. a, b, c above
  2. Valid personal identification w/picture
  3. Letter on company stationery stating the purpose of the request
  4. Completed vital statistics application for certified document 
    1. ENGLISH APPLICATION.pdf  SPANISH APPLICATION.pdf

Restrictions

Birth records are confidential for 75 years and death records 25 years; therefore, issuance is restricted to qualified applicants. Please attach a photocopy of ID to application. Failure to provide the purpose in obtaining the record and relationship to the applicant in the request, when the applicant is not the person named on the record, will result in the application being rejected or delayed in processing.