All bid documents and proposal packages must include the signed BID affidavit confirming the bidder/proposer’s intent to comply with the City’s BID Plan. No other BID documentation will be required at time of bid. The apparent low bidder/most advantageous proposer has up to five (5) business days to submit BID forms to Business Development & Procurement Services (BDPS) after the awarding City department has issued notification of intent to award the contract. Required BID forms must be submitted to BDPS prior to award by City Council.

Note: For the MS Excel and MS Word versions of these BID forms please download the compressed zip file (link above) to your computer.

• Prime contractors who will meet or exceed the M/WBE goal must submit the following forms:
  • Schedule of Work and Actual Payment Form
  • Ethnic Composition Workforce Report
  • Subcontractor Intent Form(s)
• Prime contractors who will not meet the M/WBE goal must submit the following forms:
  • Schedule of Work and Actual Payment Form
  • Ethnic Composition Workforce Report
  • Subcontractor Intent Form(s)
  • Business Inclusion and Development Documentation
    

The following is a list of the forms (in Adobe PDF format) included in this packet:

1. Business Inclusion and Development Affidavit: This form is turned in with the bid packet or proposal package and certifies that the bidder/proposer agrees to comply with the City’s BID Policy.
2. Schedule of Work and Actual Payment Form: This form provides information on:
   • First tier subcontractors, suppliers or sub consultants participating with the prime contractor on the contract;
   • Payments made to the subcontractor, supplier or sub consultant through the term of the contract;
   • Contracts over $1M report payments on a monthly basis; contracts under $1M report payments on a quarterly basis
3. Ethnic Workforce Composition Report: This form provides information on the ethnic and gender composition of the prime’s workforce.
4. Subcontractor Intent Form: This form is to be completed by the apparent low bidder/most advantageous proposer and all M/WBE subcontractors, suppliers or sub consultants participating on the anticipated contract. One form for each M/WBE subcontractor, supplier or sub consultant will be required. All M/WBE primes, subcontractors, suppliers and sub consultants are required to maintain a current/valid certification for the entire duration of the contract.
5. Business Inclusion and Development Documentation Form: This form is to be completed by the apparent low bidder/most advantageous proposer who will NOT meet the applicable BID goal. The form documents bidder’s/proposer’s good faith efforts to obtain M/WBEs for subcontracting or sub consulting opportunities in compliance with the BID Plan.
6. Change of M/WBE Subcontractor/Supplier Form: This form is to be completed by prime contractors to document subcontractor, supplier, or sub consultant changes during the term of the contract. This form must be signed by the City of Dallas Project Manager and BDPS prior to execution of any changes.

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