Thank you for your service to the public at the City of Dallas. This page contains information as you leave your employment with the City.
Exit Interview
Thank you for your service with the City of Dallas. The City of Dallas would like your help in identifying opportunities to improve its Service First Culture.
Completing the Exit Interview is voluntary. However, your input is important in assisting us with this effort. Please take time to answer the following questions regarding your experience with the City of Dallas. Your feedback is greatly appreciated.
The Exit Interview Survey can now be found and completed in Workday.
On-Going Ethics Requirements for Former Employees
Although you are no longer a City employee, you continue to have an obligation to comply with some parts of the City's Code of Ethics. The following information is provided to all employees leaving the City, as required by the City's Code of Ethics and these obligations are found in the publicly posted Code of Ethics at here.
Additionally, certain former City employees have restrictions on purchasing surplus City property as noted here.
For both City employees and former City employees, you can review the Code of Ethics Reference Guide here.
If you have questions or need additional information, please contact the Ethics Office at dallasethics@dallascityhall.com.
If you have any unresolved ethical concerns please report ethical issues at the SPEAK UP LINE: To report ethics issues call the Speak Up Line toll-free hotline at 877-860-1061 or submit through a confidential web-based report.
Lump Sum Payment
The Payroll Section of the City Controller’s Office will calculate your final payment due for any prorated Service Incentive Pay (SIP), unused Vacation, Sick, and Attendance Incentive Leave (AIL) in accordance with City regulations, as follows:
Lump Sum Payout of Vacation Leave: Any unused vacation leave balance will be paid to you upon retirement, disability retirement, or termination.
Lump Sum Payment of Sick Leave: If you were hired before October 1, 2003, you will receive lump sum payment of your eligible unused sick leave up to a maximum of 1,080 hours for 24-hour Fire- persons or 720 hours for any other department upon retirement, disability retirement, or terminating with 20 years of service. If you were hired after September 30, 2003 you are not eligible for payment of unused sick leave balance.
Lump Sum Payout of Attendance Incentive Leave (AIL): If you have accrued AIL time, you will be paid for your unused time upon retirement, disability retirement, or termination.
Lump Sum Payment Pro-rated Service Incentive Pay (SIP): Upon retirement or disability retirement, a civilian employee may be eligible to receive SIP based on the number of full months you have worked since the last regular SIP payment. Please note that if you were hired after September 30, 2002, you are not entitled to SIP.
All lump sum payments stated above are subject to a 25 percent federal withholding tax. For questions on lump sum payments, contact payroll at: 214-670-1234, Option 6.
W-2
For any wages you earned during the year of your termination, you will be mailed a Wage and Tax Statement (W2) no later than January 31st of the year subsequent to your termination. For questions, contact payroll at: contact payroll at: 214-670-1234, Option 6.
Employee Retirement Fund
Complete information on leaving the city is available on the ERF website. You may also contact ERF at : 214- 580- 7700 or retirement_fund@dallaserf.org
Police and Fire Pension Fund
Pension System Retirement Counselors are available from 8:00 a.m. to 5:00 p.m. Monday through Friday. Appointments are available Monday through Thursday. Please arrange for an appointment at these numbers, call 214.638.3863 or 1.800.638.3861 or email to info@dpfp.org.
Fidelity – 401K/457B Retirement Plans
Contact Fidelity at : https://nb.fidelity.com/public/nb/cityofdallas/home or 800-343-0860
Health and Insurance Benefits
If you have opted for medical, dental and vision coverage, this coverage will remain effective for you and your covered dependents until the last day of the month your employment ends. Life insurance, Accidental Death & Dismemberment and Voluntary Products ends on the last day of employment. For additional plan information, please review the Annual Benefits & Enrollment Guidebook.
Consolidated Omnibus Budget Reconciliation Act (COBRA)
You and your covered dependents can elect COBRA coverage for eighteen (18) months upon termination or retirement from the City. You will be notified of your respective COBRA rights within thirty (30) days following the date of your termination.
Health Insurance Portability of Accountability Act of 1996 (HIPAA)
HIPAA ensures that when you move to a new employer, you are not penalized for pre-existing medical conditions.
Flexible Spending Accounts and Dependent Care
All spending accounts will terminate the last date of employment. You may continue FSA through Cobra. If you retire and elect the HSA plan, you may continue to contribute to your HSA until age 65.
Life Insurance
You can Port or Convert your Life Insurance through The Standard, within 31 days. Port your life coverage to an individual term life plan. If you have any questions about Portability, you may call The Standard at 800.378.4668, ext. 6785. Add portability form
Continuation of Insurance When Retiring
(Employees hired prior to 1/1/2010)
After you decide upon a retirement date, contact the Benefits Service Center (BSC) at 214-671-6947 Option 1 and inform them of your intent to continue coverage within 30 days from your date of retirement.
Note: Depending on the date of your retirement, you will need to pay one month to one and a half months of insurance premium to continue coverage.
Special Notes: If you opt to continue coverage, you will retain your ID card(s) and deductible(s). The co-insurance(s) that you have fulfilled will continue as a retiree (the rates will change, though).
(Employees after 1/1/2010)
If you have been hired /rehired after 1/1/2010, you are not eligible for the City’s subsidy of retiree insurance. You will, however, pay the full cost of the health benefits plan and participate in the City’s retiree health benefit program.
Continuation of Insurance When You Turn 65 (after retirement)
(Employees hired prior to 1/1/2010)
Three months before your 65th birthday, enroll in Medicare Part A (Hospitalization) as well as Part B (Other Medical Services) by contacting your Social Security Admin office.
You get Part A free of cost if you have earned at least 40 work credits by way of contributing to Medicare taxes. In the case youv have not earned a minimum of 40 work credits and you have continuously been enrolled in a City funded health plan since you have retired, the City will bear the cost of your Part A monthly premium. If you do not enroll in Medicare timely, you may be subject to a Late Enrollment Penalty premium.
Everyone pays Part B Directly to CMS. Part B payments will not be deducted through pension.
Important Note: If you fail to apply for Medicare A/B during – the 7-month window period (Initial Enrolment Period) that starts 3 months prior to your 65th birthday and ends 3 months after this date, you will be assessed a late enrollment penalty by Medicare and are responsible for paying this penalty.
Part A
Most people will qualify for Part A automatically through Medicare at no charge.
How to contact CMS: Web address: www.socialsecurity.gov Phone: 1-800-MEDICARE (1-800-772-1213)
Retiree Comeback Provision
Should a Pre65 retiree decide not to enroll in the City’s Pre65 plan at retirement, the retiree must complete the Opt Out Election form within 10 days of retirement from the City. When the retiree turns 65, has enrolled in their Medicare Part A and Part B and wants to enroll in the City’s Medicare Advantage plan, the retiree must notify the Benefits Department immediately. The City does not subsidize Post65 retiree insurance premiums